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Position Posted: February 28, 2023


Police Records Specialist


$4,489-$5,679/per month DOE

Job Summary

Under the general direction of the Chief of Police, coordinates complex and/or sensitive duties to support projects, programs, and services within the police department.  Responsible for highly specialized functions directly impacting agency liability, specifically property/evidence management.  Cross-train with the records manager with the expectation that the Records Specialist will eventually promote to the Records Manager job classification.

Essential Duties and Responsibilities

  • Manage the department Property and Evidence Room: release or dispose of the property in accordance with state regulations; maintain chain of custody records and a variety of other records to prove adherence to state law and minimize city liability; coordinate evidence transfers to state facilities for laboratory and chemical analysis; coordinate the sale of unclaimed property at public auction and conduct audits; and, research case dispositions to document status of property in department custody.
  • Public Relations: Assist callers and visitors by answering questions regarding law enforcement procedures; handle issues of a sensitive/confidential nature and maintain knowledge of pertinent privacy and disclosure laws during interactions; and, communicate citizen requests for service to officers in the field.
  • Records Administration – in the absence of the Records Manager: enter information from citations and infractions into the specialized department Records Management System (RMS); notify IT of issues/errors encountered for the system; use the Washington State Patrol ACCESS system to locate confidential information and conduct criminal history inquiries; and, enter, modify, and cancel court orders and/or warrants in the national law enforcement system. 
  • Perform administrative tasks in support of daily department operations.
  • Make recommendations for process improvements.

Minimum Qualifications

The minimum qualifications for hire include a high school diploma or GED equivalent, pass a background investigation, and three to four years of progressively responsible clerical/administrative experience that includes considerable public contact both in person and by telephone or any combination of education and experience, which provides the applicant with the desired knowledge, skills and abilities to perform the job.

Benefits Offered:

  • Medical (100% premium coverage for employees & 95% premium coverage for dependents), including Vision
  • Dental Insurance coverage for employee and dependents
  • Long-term Disability Insurance
  • Paid vacation, sick, and holiday days
  • 11 designated paid holidays and one floating paid holiday per year
  • City contribution into a Health HRA VEBA Account.
  • Participation in the State of Washington Public Employee Retirement System
  • Voluntary participation – deferred compensation plan and life insurance


How to Apply

If you have any questions, please contact Brooks Wall. The city will conduct a first review of applications by April 3, 2023; applicants are encouraged to apply as soon as possible. This position will remain open until filled. The city must receive a cover letter, resume, and a completed Normandy Park application to be considered for the position. These documents can be emailed to [email protected] or mailed to 801 SW 174th Street, Normandy Park, 98166.


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